This position is located in the Human Resources Management Section (HRMS), Programme Support and Management Service (PSMS) in the Office of the High Commissioner for Human Rights (OHCHR). The Associate Human Resources Officer reports to the Human Resources Officer (HRO) of the Unit and to the Chief of HRMS.
Within delegated authority, the Associate Human Resources Officer will be responsible for the following duties:
• Provides advice and support to managers and staff on human resources related matters.
• Keeps abreast of developments in various areas of human resources.
Recruitment and placement
• Coordinates with client offices in identifying upcoming vacancies for non-staff personnel.
• Reviews and approves vacancy announcements, reviews applications, and endorses short-list to clients’ offices for non-staff personnel.
• Reviews recommendation on the selection of candidate by client offices.
• Monitors the work of the Human Resources Assistants in carrying out all human resources administrative transactions including preparation of personnel actions, maintenance of staffing tables, and processing of contracts.
• Supervises the maintenance of the human resources filing system for non-staff personnel.
• Supports the preparation of OHCHR`s bi-monthly non-staff personnel table and OHCHR`s gender and diversity related targets and strategies.
Administration of entitlements
• Administers and provides advice on salary and related benefits, and social security entitlements.
• Provides advice on interpretation and application of policies, regulations and rules. Reviews and provides advice on exceptions to policies, regulations and rules.
• Approves Shopping Carts and Services Entry Sheets for the contracting and payment of OHCHR consultants, individual contractors and fellows.
Staff development and career support training
• Identifies and analyzes staff development and career support needs and designs programmes to meet identified needs.
• Provides induction orientation and briefing to new non-staff personnel members.
• Supports the HRO in developing and maintaining new partnerships.
• Provides guidance to programme managers on the application of policies and procedures.
• PROFESSIONALISM: Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
A first-level university degree in human resources management, business or public administration, social sciences, education or related field.
A minimum of two years of progressively responsible experience in human resources management, administration or related area is required.
One year experience in processing administrative entitlements through an Enterprise Resource Planning (ERP) system is desirable.
Experience in providing administrative policy advice and guidance is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required. Fluency in French is desirable. Knowledge of another UN official language is also desirable.
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
The position is available for an initial period of one year. Extension of appointment is subject to availability of funding.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.